Resignation Letter 

Resignation Letter

Resignation Letter: Tips, Tricks, and Examples

A resignation letter is typically the first move to take when making a career change. This is an opportunity to let your employer know that you will be leaving in a dignified fashion, while also giving them the information they will need to begin the search for your replacement. Although it’s natural to feel overwhelmed when faced with a new project, writing a resignation letter is actually quite easy and clear once you know what to include. All you need to know about handing in your resignation is covered here. 


Why Should I Provide a Quit Letter? 


A resignation letter serves as formal notice that you will be leaving your current position. It’s crucial to have a record of your resignation and the reasons for it in writing. If you plan to leave your job but have already told your boss you are going, you should still file a resignation letter. 

Many of the following explain why: 

 It’s a sign of competence: It is proper etiquette to submit a resignation letter while leaving employment. It shows that you value your relationship with your company and wish to end your employment on amicable terms. 

A record is made in writing: A letter of resignation should be submitted to your employer so that they have proof of your decision to leave. This can be helpful in the event of future disagreements. 

It’s a steppingstone: A resignation letter offers your company notice to begin looking for a replacement and getting ready for your departure. 


Contents of a Resignation Letter 

 It is best to keep a resignation letter short and sweet. The most important parts are as follows: 

Date: Provide the date of your resignation at the beginning of your letter. 

 Send it to your boss, manager, or human resources contact, as appropriate for your firm. 

Salutation: Use a formal greeting, such “Dear [Manager’s Name],” to start off your letter. 

Provide the date when your resignation will take effect and state that you are retiring from your position. As an example, you may write, “Effective [Date], I would like to formally submit my resignation as [Job Title].” 

Provide a brief explanation of your decision to resign if you feel comfortable doing so, but it is not required. Just saying, “I’ve decided to seek other options” or “I’ve decided to improve my studies” is a good way to go. 

 Express your appreciation for the chance to work with the organization by taking a moment now. This could be as little as a couple of sentences expressing gratitude for the chance to grow as a person and professionally. 

If you are able and willing to aid in the transition, please make that clear in your resignation letter. You may help your employer locate and train a replacement for you by offering your services as a trainer. 

In closing, be sure to sign out on an upbeat note. You may wish your boss and coworkers well or indicate you want to maintain contact with them in a single sentence. 

Use a formal closure, such as “Sincerely” or “Best regards,” when signing your letter. If you wish to maintain communication with the company or your coworkers, make sure to leave your contact information, such as a phone number, email address, and a LinkedIn profile, on your resume. 


Example of a Letter of Resignation 

Have a look at this sample resignation letter that covers all the bases we’ve discussed: 

 Name Here 

[Your Location] 

[Town, State, and Postal Code] 

([Your Number Here]) 

To [Your Email Address] 



(Name of Supervisor) 

“[Brand Name]” 


[Town, State, and Postal Code]   

Manager, Please Read This letter serves as official notice that I will be leaving my work as [Job Title] at [Company Name] on [Date]. I have learned a lot throughout my time at this organization and am grateful for the chances given to me.   

For my own professional and personal development, I’ve decided to move on to new challenges. I appreciate all of the help you’ve given me as a mentor and the overall encouragement from the company. 

 Let me know if there’s anything I can do to ease the change. To make the transfer as easy as possible for the company and my coworkers, I am happy to provide training to my replacement.  

I appreciate everything you’ve done and hope that you and your business succeed in the future. 


 Name Here 

Advice on Putting Pen to Paper for Your Resignation 

Here are some things to bear in mind while you compose your resignation letter now that you know what to include: 

 Maintain a level of decorum: A resignation letter is a formal business document and should be written in a formal, polite tone. Don’t speak ill of the company, your coworkers, or your superiors. 

 Your letter of resignation need not be lengthy. A few concise paragraphs ought to do the trick. 

 In your resignation letter, it is OK to state that you are leaving because of problems within the organization. Simply use tactful language and highlight the benefits you’ve acquired. 

 Aim towards punctuality: Timely submission of your resignation letter is required. It is customary to give two weeks’ notice, but you should verify this with your contract or the company policy. Make sure the transfer goes well by following up with your supervisor or the HR department after you’ve submitted your resignation letter. 

 Have a positive attitude and use your resignation letter to leave on amicable terms. Maintain an upbeat tone and show your appreciation for the time you spent working there. 

 Leaving on a professional note requires a formal resignation letter, which may seem like an intimidating task at first. You may leave a good impression on your employer and guarantee a smooth transition by incorporating the crucial items we covered, remaining professional and upbeat, and following up with your supervisor or HR representative. 

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