How to Write a Letter of Resignation

How to Write a Letter of Resignation

How to Write a Letter of Resignation

Writing a letter of resignation can be a difficult and emotional task, but it is essential to leave your job professionally and gracefully. In this article, we will guide you through the process of writing a letter of resignation.

Step-by-Step Guide

  1. Keep it professional: Maintain a formal tone and avoid using slang or colloquialisms. Remember, this letter will likely be kept on file by your employer, so make sure it reflects well on you.
  2. Include relevant information: Clearly state your intention to resign, the date of your last working day, and any reasons for leaving the job, if appropriate. Be honest but diplomatic in explaining your reasons for leaving.
  3. Express gratitude: Thank your employer for the opportunity to work with them and the experiences you gained while at the company.
  4. Offer assistance: Offer to help with the transition process, whether by training a replacement or providing information on your current projects.
  5. Proofread: Check your letter for spelling and grammatical errors, and make sure it’s easy to read and understand.
  6. Deliver the letter: Submit your letter of resignation to your immediate supervisor and HR department, either in person or via email.

If you’re not sure how to get started with writing your resignation letter, consider visiting Daydreamer Outsourcing, LLC’s blog, where you can find various resources to help you navigate the professional world, including tips on hiring remote talent and the benefits of working with a staffing agency.

Reasons for Leaving a Job

There are many reasons why people choose to leave their jobs. Some of the most common reasons include:

  1. Seeking new opportunities or career growth
  2. Dissatisfaction with company culture or management
  3. Inadequate compensation or benefits
  4. Personal reasons, such as health or family matters
  5. Relocation
  6. Pursuing further education or training

It’s essential to communicate your reasons for leaving in a tactful and professional manner in your resignation letter. Be honest but diplomatic, focusing on the positive aspects of your time with the company and expressing gratitude for the opportunity.

Templates and Resume Builders

If you’re unsure about how to structure your letter of resignation, there are numerous resources available to help you. Resume builders often include templates and samples that can guide you in crafting a professional and polished resignation letter. Additionally, you can find numerous examples and templates online to help you tailor your letter to your specific situation.


Writing a letter of resignation can be a challenging task, but following the steps outlined above can help you leave your job professionally and gracefully. By maintaining a formal tone, including relevant information, expressing gratitude, offering assistance, and proofreading your letter, you’ll be able to create a resignation letter that reflects well on you and your time with the company. Don’t forget to use available resources, such as resume builders and templates, to make the process smoother and ensure your letter is well-structured and professional.

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